25 Aug 2013 | von admin | 0 Kommentare

Exchanging documents with partners, agencies, or customers still carries a great potential for problems from the vantage point of corporate IT. Whenever large data volumes are exchanged via e-mail, this leads to bloated inboxes and results in inefficient processes (“Which one is the current version?”). An alternative frequently chosen by end users on their own initiative – cloud-based file sharing services such as Dropbox, Google Drive, etc. – is a CIO’s nightmare and has been so even well before the #Prism program was revealed. The fme File Exchange Platform provides companies with an easy-to-integrate alternative that meets compliance requirements.

Features generally expected of a file exchange platform:

As an employee of the company, I want to be able to…

  • log on using my standard corporate account, ideally via SSO,
  • exchange file collections with external users,
  • define which users have read or write access to the files,
  • upload/select documents from the local PC or the internal document management system,
  • add other files to a file collection and update or delete existing files, and
  • automatically notify users about new or modified files.

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13 Aug 2013 | von Mark Deckert | 0 Kommentare

We help our customers to structure and manage information more effectively and efficiently. And since we use what we sell, our marketing department manages all our marketing and sales collateral in our internal document management system (DMS). But how can they be sure that the sales team has always the latest documents with them? Our employees have access to the internal DMS via VPN when they are on the road. But what happens when they are offline and need access to a specific document?

Based on these challenges, the idea to docspread was born: A system to automatically distribute centrally managed marketing and sales documents to the iPads of the sales team. The iPad proved as an ideal device for this: small, handy, immediately operational, and with high performance and high storage capacity.

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7 Aug 2013 | von cmeier | 0 Kommentare

With D2 4.0 EMC Documentum released a new approach of a content centric ECM client one year ago. In the meantime version 4.1 has come out with additional features and improvements in March this year. The main paradigm of this client is configuration instead of coding. In this blog post we want to explain the characteristics of D2 4.x and the experience we gathered with D2 during the last year.

Common D2 Characteristics

  • D2 is a modern looking web client
  • With D2 you configure your requirements instead of coding
  • More intuitive than older Documentum clients
  • Fast and easy deployment and testing of any configuration of a solution
  • Configuration changes will take effect immediately (just every now and then a cache needs to be cleared here as well)

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18 Jul 2013 | von admin | 0 Kommentare

Der Austausch von Dokumenten mit Partnern, Agenturen oder auch Kunden ist aus Sicht der Unternehmens-IT immer noch ein oft problematisches Feld. Der Austausch von großen Dateimengen per Mail “bläht” die Postfächer unnötig auf und führt zu ineffizienten Prozessen (“welche Version ist noch aktuell?”). Die von den Endanwendern in Eigenverantwortung oft gewählte Cloud-Alternative – die Nutzung von Cloud-basierten File-Sharing-Diensten wie Dropbox, Google Drive & Co – ist und bleibt nicht erst seit #Prism ein “Schreckgespenst” für viele CIOs. Die fme file Exchange Plattform bietet eine compliance- und integrationsfähige Alternative.

Die typischen Anforderungen an eine Dateiaustauschplattform lassen sich in der folgenden Form zusammenfassen:

Als Mitarbeiter des Unternehmens möchte ich…

  • mich mit meinem Standard-Unternehmens-Account anmelden können, am besten per SSO,
  • Sammlungen von Dateien mit externen Benutzern austauschen,
  • angeben können, welche Benutzer lesend oder schreibend auf die Dateien zugreifen können,
  • Dokumente vom lokalen PC oder dem internen Dokumenten-Management-System hochladen/auswählen können,
  • weitere Dateien zu einer Dateisammlung hinzufügen und vorhandene aktualisieren oder löschen können und
  • die Benutzer automatisch benachrichtigen, wenn neue oder geänderte Dateien vorhanden sind.

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4 Jul 2013 | von Florian Piaszyk | 0 Kommentare

EMA is NOT an out-of-the-box product, it’s a tool set (framework) that ONLY the Documentum Professional Services Team uses. This tool is exclusively available through EMC IIG Services. Once the engagement is over, EMA leaves with the team and cannot be used for additional migrations. Partners and customers are not able to use EMA without IIG Consulting in a project because EMA bypasses the API (DFC).

The main use case for EMA is the high speed cloning from Oracle based on-premise Documentum installations to MS SQL Server based off-premise (EMC onDemand) installations. For this approach a simple dump&load is not feasible and a tool for cloning is needed. In addition EMC addressed some other use cases at EMC World 2013 like version upgrades (DCM to D2 life sciences and Webtop to D2 or xCP) and third-party migrations.

 

Speed vs. Business Requirements and methodology

Cloning or a 1:1 migration of all objects located in a repository without reorganization and clean-up has no additional business value, the result is just a new platform and/or version (garbage in, garbage out). With EMA, changes on business requirements can not be applied easily during the migration (e.g. new metadata, new object types, business logic etc.). The results of the actual migration can not be discussed with the business department before the content is imported in the target system. If needed, duplicates can not be dictated and managed. And furthermore it is not possible to apply changes during the project with just a few clicks of the mouse as you could with migration-center.

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