Exchanging documents with partners, agencies, or customers still carries a great potential for problems from the vantage point of corporate IT. Whenever large data volumes are exchanged via e-mail, this leads to bloated inboxes and results in inefficient processes (“Which one is the current version?”). An alternative frequently chosen by end users on their own initiative – cloud-based file sharing services such as Dropbox, Google Drive, etc. – is a CIO’s nightmare and has been so even well before the #Prism program was revealed. The fme File Exchange Platform provides companies with an easy-to-integrate alternative that meets compliance requirements.
Features generally expected of a file exchange platform:
As an employee of the company, I want to be able to…
- log on using my standard corporate account, ideally via SSO,
- exchange file collections with external users,
- define which users have read or write access to the files,
- upload/select documents from the local PC or the internal document management system,
- add other files to a file collection and update or delete existing files, and
- automatically notify users about new or modified files.
We help our customers to structure and manage information more effectively and efficiently. And since we use what we sell, our marketing department manages all our marketing and sales collateral in our internal document management system (DMS). But how can they be sure that the sales team has always the latest documents with them? Our employees have access to the internal DMS via VPN when they are on the road. But what happens when they are offline and need access to a specific document?
Based on these challenges, the idea to docspread was born: A system to automatically distribute centrally managed marketing and sales documents to the iPads of the sales team. The iPad proved as an ideal device for this: small, handy, immediately operational, and with high performance and high storage capacity.
With D2 4.0 EMC Documentum released a new approach of a content centric ECM client one year ago. In the meantime version 4.1 has come out with additional features and improvements in March this year. The main paradigm of this client is configuration instead of coding. In this blog post we want to explain the characteristics of D2 4.x and the experience we gathered with D2 during the last year.
Common D2 Characteristics
- D2 is a modern looking web client
- With D2 you configure your requirements instead of coding
- More intuitive than older Documentum clients
- Fast and easy deployment and testing of any configuration of a solution
- Configuration changes will take effect immediately (just every now and then a cache needs to be cleared here as well)