Migration is an ongoing IT topic and there are many good reasons for that: Switching platforms or architecture e.g. when changing an operating system or database, virtualization and moving to the cloud are some reasons to be considered. In addition, the integration or merger of systems and applications can make content migration a relevant topic, as cost efficiency is a big deal in these cases.
Are you currently facing a migration project? Especially any Documentum migration task? Have your colleagues given you any serious advice to handle Documentum object IDs very carefully? A common example for that: Published links in intranet or e-mails referencing important documents through object IDs. Have you been asked to keep these documents’ object IDs and all their links working?
In this blog post I want to share some thoughts, experiences and solutions on migration regarding Documentum object ID concerns with you.
Interesting announcement from Alfresco. They started an aggressive > swap out program against Documentum pushing the fear that Documentum is going away or going south soon. First of all, Alfresco is a really good ECM platform – fme has been an Alfresco partner for many years. There might be good reasons for the one or the other company to decide to change their ECM platform within the next weeks or months, but it should have nothing to do with the OpenText acquisition. Fear has always been a bad advisor. Documentum is not going away any time soon, or why do you think OpenText payed 1,6 billion USD? They have to keep up the flow of maintenance money for quite some years to make the deal work.
Pretty much every “ECM expert” is giving us guidance and advice these days on the recent OpenText acquisition. fme group has been working in the ECM industry for roughly 18 years. We do consulting around platforms like Documentum (ECD), SharePoint and Alfresco. I will refer to the “Dell EMC ECD” business as Documentum. I never liked the acronyms that were used for the Documentum brand, anyway ;-). We have been partnering with Documentum for 17 years. Our focus industries are Life Science and Industrial Manufacturing. Across all industries we are well known for our migration expertise. We move content from pretty much every major ECM system to pretty much every other major ECM system, including OpenText and Documentum (> see our products director’s thoughts on this). fme group has seen quite a bit of the ECM universe. Here are my 2 cents on the recent OpenText acquisition – written after a two days and two nights quick assessment – so have mercy on me 😉
As both EMC Business Partner and OpenText Technology Partner we are excited about this development. Our product migration-center enables EMC Documentum and OpenText customers to choose the best of both worlds and migrate their content to either platform without risk!
OpenText announced that it has entered into a definitive agreement to acquire Dell EMC’s Enterprise Content Division (ECD), including Documentum [http://goo.gl/tRA5LL].
What does this mean for OpenText and EMC Documentum?
Primarily, customers will have an even stronger partner to accelerate their digital transformation in order to remain competitive and to stay in business. “We are at the beginning of the Digital revolution where extreme connectivity, automation, and computing are converging,” said OpenText CEO and CTO Mark J. Barrenechea. “This acquisition further strengthens OpenText as a leader in Enterprise Information Management, enabling customers to capture their Digital future and transform into information-based business.”
There are different ways of how to manage documents using Document Management Systems (DMS). Which one is the best for your company? This blog discusses the question if it makes sense to manage the full document lifecycle in the DMS, or if only the most important document versions should be stored in a DMS, having the other documents created, managed and stored in other places.
I vote for the full approach. Why?
It is the collaboration idea that requires multiple users to work with the same document and have a full version history of information for all previous versions. The benefit of using a transparent chain of document versions is often underestimated. Even SharePoint technology is using this feature.
Document Management Phases
In the creation phase, Document Management Processes have special document access rights, which need to be considered differently, as you do not want to distribute the document to a larger audience, but at the same time you like to collaborate with the group of authors.
At this stage the system must be very flexible and user-centric. The focus here is on user interactions, where you prepare all meta-information in an intuitive way. This changes, when the document itself needs to step into a higher status and when leaving the authoring phase.
Now, it is more important that the document is following a workflow process for reviewing the document using the 4-eyes principle. And last but not least now follows the approval of the document for a designated business reason decided by a group of persons – the Approvers. read more
Use migration-center to keep your sales and marketing collateral up to date in SharePoint
The migration-center is an out-of-the-box product to migrate content automatically and easily from one location to another. It is designed for large volume content migrations, easy to use and works with high efficiency. The product offers a wide range of migration paths from a wide variety of source and target systems as well as a professionally documented developer API to build your own source and target system adapters. The migration-center is not only a tool to migrate your content from one system to another, but also provides possibilities to (re-)organize your content in different locations.
Use case: sales and marketing collateral
We are sometimes faced with the challenge to combine daily collaborative work on up-to-date sales and marketing collateral and filing them in a system of records like Documentum effectively. At the same time you want to establish your server as a public point of access for your partners or customers where all product information is stored, but without granting them access to your system of records with possibly confidential content. In this case you might consider separating your system of records (e.g. Documentum) and setting up a discrete server running SharePoint with public access for your partners and customers. During the last years Microsoft’s SharePoint platform has become more and more important and received increased interests due to useful collaborative capabilities. read more
With D2 4.0 EMC Documentum released a new approach of a content centric ECM client one year ago. In the meantime version 4.1 has come out with additional features and improvements in March this year. The main paradigm of this client is configuration instead of coding. In this blog post we want to explain the characteristics of D2 4.x and the experience we gathered with D2 during the last year.
Common D2 Characteristics
- D2 is a modern looking web client
- With D2 you configure your requirements instead of coding
- More intuitive than older Documentum clients
- Fast and easy deployment and testing of any configuration of a solution
- Configuration changes will take effect immediately (just every now and then a cache needs to be cleared here as well)
Stellen Sie sich folgende Situation vor: Sie sitzen im Zug und benötigen spontan ein Dokument aus dem zentralen Dokumenten Management System (DMS) Ihres Unternehmens. Bei einem Blick auf Ihre UMTS-Verbindung stellen Sie jedoch fest, dass diese sehr instabil ist und immer wieder zusammenbricht. Dieser Umstand bringt eventuell die Tatsache mit sich, dass Sie während des Downloads des Dokumentes die Verbindung verlieren und den Vorgang, angefangen beim Einwählen in das System bis hin zum Starten des Downloads, erneut durchführen müssen – dies eventuell sogar mehrere Male bis das Dokument zur Verfügung steht.
Basierend auf dieser Ausgangsituation wurde in der fme AG ein Service entwickelt und eingerichtet, der dem Benutzer erlaubt, Dokumente per E-Mail aus dem DMS abzurufen. Dieser Service setzt im Wesentlichen vier Anforderungen voraus:
- eine Verbindung des E-Mail-Clients zum Mail-Server der Firma
- ein Postfach, das die Anfragen entgegennimmt
- ein Dokument muss eindeutig identifiziert werden können
- Zugriffsrechte auf das benötigte Dokument
Die neue Volltext-Suche von Documentum heißt xPlore und ist dem Einem oder Anderen vielleicht unter DSS (Documentum Serach Service) bereits bekannt. xPlore ist seit dem 01.11.2010 mit der Version 1.0 verfügbar (Documentum6.5 SP2 oder neuer) und soll die bisherige Suche „FAST“ ablösen. FAST wird ab Ende 2011 nicht mehr in Documentum Umgebungen supported. Hier ein erster Eindruck von xPlore und einige Unterschiede zu FAST.
xPlore besteht aus zwei Komponenten: dem Index Agent und dem Index Service. Der Index Agent exportiert Daten und Dokumente nachdem diese geändert wurden und stellt sie dem Index Service zum Indizieren zur Verfügung. Der Index Service baut auf Lucene und EMC´s xDB auf. Lucene ist ein OpenSource Softwareprojekt von Apache und basiert auf einem Java Suchmaschinen-Framework, mit dem Text-Indizes erzeugt und durchsucht werden können.
Using Apache JMeter and RRDtool as a Performance Suite for EMC² Documentum Applications
Application performance monitoring is an essential part in today’s system environment of every large company. The user community is expecting that application performance degradation is notified by the system responsibles long time before they realise it. Another often heard desire is to simulate and forecast system response times from remote sites spread all over the world. Now it is not at all a trivial task to set up a system which can fulfil such requirements. In the following a potential answer for these questions based on two open source tools is outlined.
Apache JMeter is an OpenSource software, a 100% pure Java desktop application designed to load test functional behaviour and measure performance (http://jakarta.apache.org/jmeter) in an easy way. The picture below shows the configuration window (left part) and a possible result presentation window (right part).