IBM Notes has been around for so many years – yet still many companies use it. Some are heavily relying on it as it supports many different processes – it can be used as an email tool for communication, as a database with or without any kind of documents and even as a feature rich application for (critical) business processes and workflows.
Notes is flexible and supports all kinds of different and custom scenarios.
However, there are several reasons to replace it with other platforms, especially when it comes down to document management. I do not want to talk about them in detail because you might know those already and therefore are reading this right now.
I want to talk about the solution to move to other platforms and I want to clear up doubts about the possibility to lose any information during the migration.
Overview
The typical migration scenario with migration-center is to read – or scan, as we call it – documents and their metadata from the source system (1), do necessary transformations on those documents in order to fit the target system (2), and finally write – or import – them into the target system (3).
(English version below)
Mit Sicherheit haben auch Sie bereits davon gehört, dass immer mehr Unternehmen Software einsetzen, um die interne Kommunikation, Zusammenarbeit in Projekten oder auch das Onboarding zu verbessern. Ausgangssituation ist oft ein älteres, unmodernes Intranet, welches von den folgenden Problemen betroffen sein könnte:
- Unübersichtliche Struktur (z. B. zu viele Gruppen, unsortierte Beiträge)
- Wenig Aktivität
- Schlechte Bedienbarkeit
- Unzufriedenstellende Funktionalität
Heutige Unternehmen wenden sich deshalb oftmals von diesen statischen Systemen ab und suchen nach Lösungen, welche besonders den Mitarbeiter in den Mittelpunkt stellen – und nicht die riesigen Datensammlungen, so wie man sie häufig in älteren Intranets findet.
The Situation
Migration is an ongoing IT topic and there are many good reasons for that: Switching platforms or architecture e.g. when changing an operating system or database, virtualization and moving to the cloud are some reasons to be considered. In addition, the integration or merger of systems and applications can make content migration a relevant topic, as cost efficiency is a big deal in these cases.
Are you currently facing a migration project? Especially any Documentum migration task? Have your colleagues given you any serious advice to handle Documentum object IDs very carefully? A common example for that: Published links in intranet or e-mails referencing important documents through object IDs. Have you been asked to keep these documents’ object IDs and all their links working?
In this blog post I want to share some thoughts, experiences and solutions on migration regarding Documentum object ID concerns with you.
Despite the ongoing discussion about the prospects of new web technologies, progressive clients or even the need of an unmitigated new user experience, many enterprises are still using the “good old Documentum Webtop” quite contentedly. In general, Webtop applications integrate smoothly with other systems that have spawned over time such as Jive, Jira, CRM and others.
Nevertheless, let’s be honest. There have been some flaws and one of them has always been the content transfer mechanism UCF which can be hard to maintain especially in complex network settings and which causes an annoying dependency on the client’s Java Runtime Environment. With modern browser vendors reducing plugin support and the decision of Oracle to deprecate the Java browser plugin in Java 9, a new content transfer mechanism was long overdue.
Today we are back with a new issue of our blogseries on the development of our product migration-center 4. In this post I would like to focus on the „Analyze“ part and show you again some screenshots of our new migration-center client.
As I have described in the first article of this series, the new user interface emphasizes our step-by-step migration approach of Analyze, Organize, Transform and Validate, and finally Import:
Every document management system’s core is a database.
I do not know if that is true for 100% of all the systems out there but it is definitely true for all DMS I have worked with. Beside, as a content migration consultant, I can tell that nearly every company has data (somewhere) inside a database.
Very often, I face the case that we have to migrate a legacy ECM system (based on a database) for which our product migration-center does not have an out-of-the-box-connector (see our target platforms). Such an OOTB connector is often the best solution for feature rich ECM systems because native connectors are typically able to support the features of an ECM system as best as possible. This applies in particular to features like relations, version, virtual documents, comments, renditions, annotations etc.
(English version below)
Hmhhhmm, das letzte Mal gelernt?! Vielleicht zur Führerscheinprüfung? Oder war es doch die ITIL Prüfung vor 4 Jahren? Oder die Scrum-Master-Prüfung?
Dabei lernen wir jeden Tag – gerade in Zeiten der Digitalisierung, wo dynamische Veränderungen im beruflichen Umfeld an der Tagesordnung sind und regelmäßige Software-Updates sowie neue Regelungen und Prozesse unsere Arbeitsabläufe wiederkehrend verändern. Diese Umstände machen es erforderlich, moderne Lernformen zu kombinieren und in den Arbeitsalltag zu integrieren – eine Idee davon, wie dies aussehen kann, gibt das 70:20:10-Modell.
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Ab dem 25. Mai 2018 tritt die Neuregelung des Datenschutzrechtes in der Europäische Union GDPR (General Data Protection Regulation oder in Deutschland EU-Datenschutz-Grundverordnung) in Kraft. Diese enthält zahlreiche Änderungen sowie neue Regelungen und Unternehmen müssen sich damit auseinandersetzen um letztlich Risiken zu minimieren.
Wird dieses Thema vernachlässigt oder gar missachtet drohen Strafen von bis zu 4% des jährlichen Unternehmensumsatzes oder bis zu 20 Mio. EUR, je nachdem welcher Wert größer ist.
Möglicherweise geraten viele europäische aber auch im Ausland befindliche Unternehmen, welche in Handelsbeziehungen mit Europa stehen hier in größere Schwierigkeiten. Glaubt man aktuellen Umfragen, denkt etwa knapp die Hälfte der deutschen Unternehmen, dass sie teilweise oder gar nicht in der Lage sein werden, die neuen Anforderungen der EU bis zum Stichtag umzusetzen.
The development of migration-center 4 is moving forward. In today’s post I would like to show you two of the new basic configuration screens that we have designed in migration-center 4.